Start with people and luggage
Nominate one organiser to gather names, passenger numbers and boarding needs. Count suitcases and equipment separately from people, using our group luggage guide. Our minibus with driver guide helps you decide whether a driven group journey suits the occasion.
Build a run sheet everyone can use
Write down each collection address, the time you must arrive and a contact for that stop. Work back from the event's start, leaving room for loading and getting from the drop-off point to the entrance. Keep the organiser's phone number on the same sheet.
- Outward: pickup addresses, passenger totals and arrival deadline.
- During the day: any extra movements, equipment or planned waiting.
- Return: collection point, departure time and final destinations.
Match the plan to the occasion
A work itinerary needs meeting times and a named coordinator: start with corporate transport. Weddings need guest collection and return arrangements; see wedding guest transport. For fixtures and tee times, use our sports team and golf day transport guides to include equipment and finish-time changes.
Set a budget from the whole route
Use the bus charter cost worksheet to turn your itinerary and confirmed quote into a group budget. Couples can use the wedding shuttle cost guide to compare guest departure patterns. Once quotes arrive, compare what each shuttle quote includes before collecting contributions.
Give the return trip its own plan
Agree who will count passengers and contact us if the event runs late. Our event return transport guide covers the trip home, while the Christmas function guide helps workplace organisers coordinate an evening out. Additional transport costs apply between 10pm and 7am, so include the proposed finish time in your enquiry.
Start here
Explore group transport
- Corporate & conference transportBring the team. Bring a clear itinerary. Connect Shuttle Services offers corporate transfers across its service region.
- Wedding guest transportA thoughtful arrival. A planned ride home. Arrange guest transport with Connect Shuttle Services for your wedding in the region.
- Concert & event return transportEnjoy the event with the return already planned. Going to a concert, show, match or celebration? Enquire about customised group transport with Connect Shuttle Services and settle the pickup, regrouping and return details before the day..
- Sports team transportPlan for the whole team. And all the kit. Connect Shuttle Services lists sports teams, games, tournaments and training among its group transport uses.
- Christmas function transportPlanning a work party on the Kāpiti Coast or in the wider Wellington region? Connect lists Christmas functions among its group transport options. Send the date, venue and staff travel needs to discuss a booking.
- Minibus with a driverComparing minibus hire around Kāpiti and Wellington? Connect provides group transport with a driver. Start with your itinerary and passenger list, then discuss the vehicle and luggage arrangement.
- Group travel: seats, bags & equipmentA seat count is only half the booking. Before you choose transport for a group, make a list of everything travelling with you.
- How to compare shuttle quotesA useful comparison starts with the route, timings and inclusions. Use this worksheet for a Connect enquiry or to clarify quotes you already hold, without relying on a generic fare estimate.
- Golf day transport planningOrganising a social round or a visiting golf group in Kāpiti or Wellington? Send Connect your course booking and equipment details to discuss customised group transport.
- Wedding shuttle cost: build your transport budgetPlan a wedding shuttle budget around guest numbers, collection points and return departures. Use a movement worksheet before requesting a transport quote.
- Bus charter cost: budget for a small groupBuild a small-group bus charter budget from your itinerary and confirmed quote. Use a journey ledger, cost checklist and passenger contribution calculation.