Make the journey work for you
Build the plan around the first commitment
Start with the time delegates need to be ready at the venue, rather than the advertised presentation time alone. Include registration, setup and any equipment unloading. Give the exact entrance or meeting address when you have it, and ask the venue which vehicle access arrangements apply.
- Nominate an organiser who can approve the final itinerary.
- Separate delegates arriving by air from those joining at an office or hotel.
- Identify any fixed commitments, such as speaker setup or an onward flight.
- Record the planned finish time and how you will communicate a change.
Use a delegate movement brief
Avoid combining separate arrival waves into one vague pickup time. If delegates land on different flights, list the flights individually and ask what arrangement is practical. Vehicle availability and the agreed itinerary determine what can be booked.
| Movement | Details to give Connect |
|---|---|
| Airport to venue or hotel | Flight/date, arriving passengers, bags, destination and contact. |
| Office or hotel to conference | Pickup address, headcount and required arrival time. |
| Venue to evening function | Finish time, next venue address and equipment travelling with you. |
| Final return | Passenger groups, return addresses and any earlier departures. |
Account for people and presentation gear
A headcount does not describe the whole load. Tell us about display cases, banners, laptops in cases and overnight bags. Connect’s Ford Transit page describes a storage trailer option and no onboard luggage bay; ask what is suitable for your equipment. Keep the existing vehicle page as your reference for that vehicle’s published features.
Agree the commercial details before confirming
Request the price for the complete itinerary, including additional stops or separate return movements. Ask what happens if the conference runs late and who should notify Connect. Confirm any invoice or receipt requirements directly; account terms and payment arrangements should not be assumed. Connect advertises EFTPOS and major credit-card payment on board.
Before you book
Can we combine flights and a conference transfer?
Send every flight and movement in one enquiry so Connect can assess the itinerary. Do not assume a vehicle can wait indefinitely between arrivals.
Is a specific vehicle guaranteed?
Ask for the vehicle and luggage arrangement to be confirmed for your group and date. You can review the Ford Transit page before enquiring.
What if the meeting finishes late?
Agree how changes and any additional time will be handled when booking. Tell Connect promptly if the schedule changes; availability for an extension must be confirmed.
Planning sources checked 20 September 2026. Connect service information refreshed 30 September 2026.
Connect services & booking informationFord Transit vehicle details