Define the journey before dividing the cost
Write the full itinerary before choosing a contribution per person. A single outward trip, a drop-off with a later return and a day with several movements are different requests. List the plan you want us to assess, including any waiting time.
Our group travel planning guide helps you coordinate the run sheet. Connect's Ford Transit has 16 passenger seats and an available storage trailer, with no onboard luggage bay. Include the equipment and bags so we can discuss the whole load.
Use a journey ledger
Fill one row for each movement. If a stop is optional, mark it clearly and ask whether it changes the quote. Put a contact beside each fixed appointment so the organiser can check details before booking.
| Journey entry | Your details |
|---|---|
| Outward trip | Pickup addresses; passenger total; destination; required arrival. |
| During the day | Extra stops; any requested waiting; people and equipment moving. |
| Return trip | Collection place; departure time; final drop-offs. |
| Optional change | Alternative stop or departure pattern to price separately. |
Separate the agreed total from optional spending
Record the confirmed transport total and what it covers. Keep meals, admission fees and other group spending on separate lines unless your agreed quote expressly includes them. For an overnight finish, ask about the actual travel hours: additional transport costs apply between 10pm and 7am.
- Confirmed transport total: ______
- Included stops, waiting and return journeys: ______
- Separately quoted options you have accepted: ______
- Other group costs paid elsewhere: ______
Use our shuttle quote comparison guide when checking offers. Ask how a changed route or headcount would affect the agreed booking before you collect money.
Calculate a contribution from real figures
Agreed group transport total ÷ paying passengers = transport contribution per person.
Use the confirmed number of people who will pay, which may differ from the number travelling. If the total stays the same and fewer people contribute, each contribution rises. Recalculate before sharing the final amount, and confirm any change to the booking with us.
Choose who will handle payment and keep a simple record of contributions. We accept EFTPOS and major credit cards on board; discuss the payment arrangement for your group when booking.
Decide which plan to request
If you are weighing up driving yourselves, our minibus with driver guide covers that choice. For a wedding, the wedding shuttle budget focuses on guest uptake and separate return waves. Keep each alternative as a clear itinerary so the quotes answer the same question.
Before you book
Can I budget from the vehicle's seat count alone?
Start with the itinerary and confirmed quote. Seat count helps describe the group, while the requested route, stops and travel hours define the journey to price.
How do I compare a drop-and-return plan with transport throughout the day?
Send each as a separate itinerary, including the times and movements you need. Ask us to assess availability and quote the requested arrangements.